Administrative Assistant

Since 1996, CalNational Bank has been the fastest growing community banking network in Southern California. With more than $5 billion in assets, we have steadily grown from one branch to 66 branches in Los Angeles, Orange, and Ventura counties. We are a premier bank that has produced strong earnings and continues to maintain in the top 10% of the nation! We want you to join our winning team. We're banking on YOU!

Description:

Essential Duties and Responsibilities include the following. Other duties may be assigned.
·Coordinates and produces management reports and presentations using current Windows based presentation software such as Word, PowerPoint, ABC Flow Charter, or Freelance.
·Coordinates and produces spreadsheets using current Windows based software such as Access and Excel.
·Assists in the preparation of regular management reports and documents.
·Prepares committee minutes.
·Attends department related project meetings, prepares minutes, and maintains detailed project planning documents and systems.
·Provides assistance in the day-to-day administration of department which includes ordering and maintaining supplies and arranging for equipment maintenance.
·Inputs and retrieves data utilizing knowledge of various computer software packages.
·Composes letters and memoranda from verbal direction or from knowledge of company policy or procedures.
·Type's correspondence, reports, memoranda, special projects, technical papers and related material for department staff as requested.
·Facilitates, schedules, and coordinates meetings and facilities which may include travel and lodging arrangements.
·Interacts as needed with Bank clients to schedule appointments, answer questions, and resolve some moderately complex issues.
·Organizes and maintains files, correspondence records, etc., following up on pending matters.
·Performs special assignments and project work as needed.
·May act as information source for the unit.
·Initiates required reports and studies; compiles and analyzes data for projects.
·May prepare and analyze complex trends and status reports, drawing data from a variety of sources.
·May assist in the preparation of the unit budget and/or department objectives.
·Performs other related duties as assigned or requested.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.




Requirements:

Qualifications
·Ability to read and interpret documents such as, but not limited to, safety rules, operating and maintenance instructions, and procedure manuals.
·Ability to write routine reports and correspondence.
·Ability to speak clearly and effectively to both bank customers and other employees.
·Ability to apply common sense understanding to carry out detailed written or oral instructions.
·Ability to deal with problems involving variables in standardized situations.
·Ability to handle multiple projects with a high attention to detail.
·Ability to maintain effective working relationships with all levels of Bank personnel.

Mathematical Skills
·Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
·Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Computer Skills
·Proficiency in Microsoft Office.

Education and Experience
·High school diploma or general education degree (GED); and two years related experience and/or training; or equivalent combination of education and experience.
·Experience within the industry a plus.



Physical Demands
·The physical demands include close vision for computer work, standing, sitting and repetitive use of hands and fingers, occasional lifting of up to 25 pounds.
·Occasional travel and/or weekend work may be required.

Equal Opportunity Employment Statement
California National Bank is an equal opportunity employer committed to diversity and to creating a work environment where the individual is valued and respected.