Staff Assistant/Executive Staff Assistant II/III - LA

Essential Job Functions:


Incumbent will perform administrative support activities in the Examination Support Unit of the Regional and Community Bank Group. The position is responsible for coordinating activities of and providing administrative support to the Director of the Regional and Community Bank Group in the Los Angeles Office. In addition, support is also provided to other official staff, managers, examiners and other in-office staff.

The position operates independently on most projects, which must be handled quickly, simultaneously, and without overlooking important details. Administrative activities include answering the telephone, distributing and processing incoming mail, ordering supplies and maintaining files and records. In addition, other activities would involve a variety of tasks such as producing weekly reports, updating and utilizing various databases, and composing internal and external communications and other documents. Listed below are some of the responsibilities of the position:


Manage the RCBG Director's calendar, arrange travel, hotel, meetings and conference calls, etc.

Set priorities, monitor work flow and ensure work is performed in compliance with department procedures and standards.

Handle highly sensitive material in absolute confidentiality.

Perform other duties and responsibilities which includes: issuing bank vehicles and equipment, coordinating unit meeting and conference arrangements, handling facility requests, conducting new hire orientation and presentations, etc.

Coordinate and perform ad hoc projects.





The Federal Reserve Bank of San Francisco is an Equal Opportunity Employer.



Position Requirements:



Undergraduate degree and three to five years of administrative, service oriented or technical experience.

Advanced to excellent interpersonal, oral and written communications skills.

Strong to advanced organizational skills and the ability to manage several assignments and projects simultaneously while under strict time constraints.

Ability to work independently, prioritize projects and follow through on directions with general/minimal supervision.

Demonstrated professional demeanor to interact with management of the Division and peers in other departments as well as visitors or callers.

Familiarity with Reserve Bank and/or BS&R Division administrative policies, a plus.

Demonstrated proficiency with personal computers and standard software such as Lotus Notes, Microsoft Word, Excel, PowerPoint and Visio.

CORE COMPETENCIES:

The candidates should be prepared to discuss situations when they exhibited moderate levels of the following competencies:

Good Judgment - the ability to synthesize a variety of factors and use reason to develop an appropriate
course of action.
Teamwork - the willingness and ability to work cooperatively with others.
Flexibility - to change and adapt in response to situations as they develop.
Achievement - to have the internal drive to always do better.
Confidence - to select an effective approach to situations, and work with diverse individuals in
increasingly challenging circumstances.