T-OT-Sr. Administrative Assistant

Position Type: Temporary

Executive/Personal Assistant to the President/CEO (Crescent Heights/Wilshire)

A unique marketing and product design consulting firm with a small administrative headquarters in Los Angeles, as well as offices in London, Paris and Madrid and a staff of 20 professional consultants spread across the various locations. Clients (mostly well-known Asian brands) include major consumer electronics corporations worldwide. A design team in London and Madrid develops mobile phones and other similar consumer products on contract to clients. The design team also provides engineering and technical support to guide product development and manufacturing using a variety of outside suppliers based in Europe and Asia. The marketing division in Paris provides public relations, advertising and promotion support for related product launches in Europe, the US and South America. The company also handles sales and distribution of some of the products it develops. It’s a fast paced dynamic environment with a young core team of multi-talented professionals often communicated across great distances using teleconferencing and Internet. Never boring and never a dull moment either.

Position:

Full-time professional executive/personal assistant to the President/CEO who is based in Los Angeles and Paris. Self starter, able to set priorities, meet deadlines, manage international/domestic travel schedules for a young team of foreign speaking support staff in five countries. Negotiate and identify suppliers and provide backup for the Los Angeles office general manager. Skills in PC-based computing in a small office LAN a must including: word processing, graphics for presentations, and spreadsheets. The candidate will have an appreciation for dealing with foreign cultures (principally Japanese and/or European), ability to multi-task, a basic understanding of communications and information technologies like mobile phones, the Internet, office systems, and experience in a support role in public relations and consumer marketing services. Resourcefulness and problem solving abilities are key.

Your specific job responsibilities will include, but are not limited to, the following:

* Large amount of international/domestic travel arrangements

* Coordinating meetings
* Negotiating with suppliers and travel agencies
* Preparing travel expense reports in multiple currencies
* Purchasing office equipment
* Screening telephone calls
* Written correspondence
* Creating and maintaining files
* Creating presentations and spreadsheets
* Setting up office equipment
* Support with/at trade shows and conferences
* Caring for people
* Bookkeeping skills a plus

* Day to day support to the President/CEO



Qualifications:

* Minimum 3 years relevant experience in a marketing services environment preferred (consumer electronics, information technologies, broadcast or home media, PR or advertising)
* Excellent administrative and data/technology management skills
* Proficiency in Microsoft Word, Excel, PowerPoint and Outlook software.
* “Excellent” writing and skills in English
* Proficiency in French, Spanish or Japanese as a second language preferred but not mandatory
* Knowledge or strong interest in office and consumer technologies
* Minimum Bachelors level degree from recognized university or college in Europe, the US or Canada

Additional information:

Benefits package commensurate with experience

· Job location is Crescent Heights/Wilshire (exploring moving office to Santa Monica area)

Compensation: 35,000-42,000 USD annual commensurate with experienceAll applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

Requirements
Intermediate Basic Office Skills, Intermediate Scheduling Apt / Calendar Management, Intermediate Travel Arrangements, Intermediate FAX, Intermediate Files, Intermediate Expense Reports, Intermediate Coordinate Meetings, Intermediate Conduct Meetings, Advanced MS Excel, Advanced MS Word, Advanced MS Outlook,

OfficeTeam is the world's leader in specialized administrative staffing offering job opportunities from Executive and Administrative Assistants to Office Managers, and Receptionists. We have the resources, experience and expertise to select companies and temporary to full-time positions that match your skills and career goals. We provide one of the industry's most progressive training, benefits-and-compensation packages. Contact your local OfficeTeam location, or call 1.800.804.8367 to find out more about this job.

OfficeTeam is an Equal Opportunity Employer