Recruiting Assistant (Secretary II)

Use your exp to provide assistance to the unit by performing a variety of administrative activities










TO APPLY
Only applicants who submit an official California judicial branch application and supplemental application will be considered. An online application as well as the full job announcement is available at http://www.courtinfo.ca.gov/careers


LOCATION: San Francisco, CA


SALARY RANGE: $3,425 - $4,164per month


OVERVIEW


The Recruiting Assistant (Secretary II) will support a team of three recruiters with all aspects of full lifecycle recruiting. Primary duties include scheduling high volume interviews in a fast paced environment, updating/tracking candidate activity in recruiting database (PeopleSoft 8.3), assisting applicants with general inquires regarding recruitment status, posting and distributing vacancies through various media sources (job sites, newspapers, professional associations, mailings etc.), and other special projects as assigned.





DEPARTMENT STATEMENT


The Recruitment & Selection Unit facilitates the hiring process by developing cost-effective recruitment strategies, advertising sources, selection criteria, and effective interview questions; coordinating interviews; negotiating job offers; marketing the AOC as an employer of choice; coordinating employment background investigations; and providing consultation, training, and recommendations to the trial courts regarding the recruitment and selection process.





Program goals include:



Developing comprehensive recruitment campaigns that attract the best-qualified candidates and retain employees who add value and assist in meeting the goals of the AOC;


Enhancing the promotion of the AOC as an employer of choice through increased visibility of a consistent brand identity and increased community outreach;


Enhancing the recruitment process by implementing cost-effective recruitment strategies utilizing best practices; and


Leveraging technology to streamline the AOC's recruitment lifecycle.


RESPONSIBILITIES



Post job descriptions on the AOC Web site and Internet and distribute via email and mass mailings;


Organize, update, and maintain recruitment files and related records;


Coordinate and schedule interviews;


Prepare and distribute interview materials to panel members;


Identify posting requirements related to advertising sources and summarize information for recruiters;


Generate letters and basic reports related to recruitment activity using GQL and PeopleSoft;


Collaborate with other support staff on recruitment activities;


Maintain the accuracy of the advertising sources database;


Maintain website memberships and contracts (i.e. HotJobs, DICE);


Respond to general recruitment telephone inquiries;


Assist in the preparation of job fairs materials;


Enter recruitment data in PeopleSoft; and


Other duties as assigned.


QUALIFICATIONS


Equivalent to graduation from high school and two years of two years of secretarial experience.


In addition to the minimum qualifications listed above, desirable qualifications include:



Prior demonstrated experience using PeopleSoft or comparable HRIS;


Advanced proficiency with MS Office and calendaring systems;


Previous experience performing the support functions for a team of recruiters;


Experience conducting web research and providing a summary of results; and


Knowledge of general human resources principles and practices in support of recruitment activities.


The ideal candidate will understand the importance of time sensitive work by multi-tasking, prioritizing, and meeting critical project deadlines while providing clear communication to supervisors, and will also demonstrate initiative, possess the ability to organize information, and excellent interpersonal, customer service, and communication skills with the ability to write and proofread documents.


HOW TO APPLY


To ensure earliest consideration of your application, please apply by August 25, 2006, however, this position will remain open until filled. To complete an online application, please visit our Web site at www.courtinfo.ca.gov/careers/view.htm, select job category "Admin. Support (Meet/Conf Svc)", and search for Job Req. #2587, Recruiting Assistant (Secretary II). This position requires the submission of our official application and response to the supplemental questions, which can be found attached to the announcement on our Web site.


OR


To obtain a printed application, please visit:


Administrative Office of the Courts


455 Golden Gate Avenue, 7th Floor


San Francisco, California 94102-3660


415-865-4272 Telecommunications Device for the Deaf


The Administrative Office of the Courts Is an Equal Opportunity Employer.